Staff time off tracking for clinics and medical offices.

No. You share one request link. Staff open it on any phone or computer, pick their name, the leave type and the dates, and send. You get the request with the hours and the balance after, and approve or deny it in the app.

US note: the US Department of Labor says FMLA covers private-sector employers with 50 or more employees in 20 or more workweeks in the current or previous calendar year, and an employee must work at a location with at least 50 employees within 75 miles. Most small clinics are therefore outside it, though state paid sick leave often still applies. Source: dol.gov/agencies/whd/fmla.

Yes. Give each person a department, such as Providers, Therapy, Care or Front desk. The calendar filters by department and flags days when two people from the same department are out.

US note: in states that accrue sick leave per hour worked, part-time staff earn it too. LeaveCalc accrues from each person's usual weekly hours and lets you add an adjustment when a week runs long or short. Rules differ by state and country, so pick yours when you set the policy.

No. LeaveCalc holds staff records only: names, departments, leave dates and balances, and a staff member’s own sick note if you ask for one. It has no place for patient details, so keep them out of request notes and do not attach patient records.

Yes. Licenses and certificates are included in every plan: professional registration, BLS / CPR, manual handling, safeguarding, background checks and more, with reminders to the clinician and the practice manager. See medical license tracking, or the general page on employee license tracking.

Yes. Your company's records live on our server in the United States, kept separate from every other company's, and we never sell them or use them for advertising. You can export your data any time. The details are in our privacy policy.

Yes. The app works anywhere, in English. Public holidays for 80 countries are built in, plus statutory leave minimums for Canada, the UK, Ireland, Australia, New Zealand and other countries, and you can set your own policies anywhere we do not have a preset.

Yes. An employee can attach a PDF, JPG, PNG or HEIC file (up to 10 MB each, 5 per request) to a time off request, from the app or from their own page. A person with no email address on file can add one from the request link right after sending the request. For each leave type you choose whether to ask for a document: never, optional, or required after a number of working days. You can also hold approval until one is attached, and an owner can waive that. Files are stored encrypted, apart from your other records. Only the employee, the owners and the managers an owner allows can open them. A manager limited to one department never sees sick leave, FMLA or other protected leave documents, and every view, download and deletion is written to the activity log. Documents are deleted 3 years after the request ended unless you choose 1 year, 7 years or to keep them. A company on the Free plan can keep 50 MB of files and a paid plan 1 GB. LeaveCalc has no virus scanning, so a file is never opened inside the app: it only downloads. Documents are for your staff’s own paperwork, such as a sick note. LeaveCalc is not a place for patient information, so do not attach patient records. Documents and medical notes