LeaveCalc / FMLA / Compare alternatives

FMLA Tracker Comparison (2026)Prices confirmed directly from each vendor's own pricing page on July 19, 2026, except the Etsy listing (the marketplace blocks automated price checks) - shown as a typical range for that template category.

What LeaveCalc's tracker, AI SoloHR, J.J. Keller Leave Manager, an Etsy template and a plain Excel sheet each cost, where your data lives, and what they actually automate.

✓ Prices checked Jul 2026 ✓ Official vendor pages

Team version

Tracking FMLA for a whole team? See the team version

The table below compares our free browser tracker. LeaveCalc for Employers is a separate hosted product with shared cases, deadline reminders and a team calendar.

  • Shared casesHR and managers work from one company account, from any device, with nothing to pass around.
  • Deadlines and remindersEligibility notice, certification and designation notice are tracked per case, with a calendar feed.
  • Flat monthly priceFree for up to 3 people, then $15 a month for up to 25, $69 for up to 100 and $149 with no seat limit. FMLA is included in every plan, and paying yearly costs ten months for twelve.
See FMLA tracking softwareStart free14-day Pro trial, no card. The team version stores data on our server in the United States.

1 Side by side

Feature LeaveCalc Tracker AI SoloHR J.J. Keller Leave Manager Etsy template Manual Excel
Price Free ≤3 employees, then $15 / $69 / $149 per mo $79 to $799/mo (4 tiers) Pricing on request ∼$15 to $25 one-time Free
Where data lives"Vendor cloud" means the tool is a hosted SaaS product - your employee data is stored on that company's servers, not yours. Your browser only, nothing sent to us Vendor cloud (SaaS) Vendor cloud (SaaS) Your device Your device
Rolling 12-mo calc, automatic Yes, recalculates every visit Case workflow, not a balance engine Included (leave-tracking platform) No, static formulas No, you build/maintain it
Rule updates We update the calculator when FMLA rules change Vendor-maintained Vendor-maintained (compliance publisher) No, one-time file No, on you
Gov't formsDOL certification forms WH-380-E, WH-380-F, WH-381 and WH-382. Prefilled WH-380-E, WH-380-F and WH-381 printouts on paid plans No autofill, stores uploaded docs Forms & reporting included No No
Multi-user Single HR + shareable team file Multi-user seats Multi-user, HRIS integration Single file Single file
Setup Open the page, add employees, no install SaaS onboarding, 14-day trial Demo + onboarding call Open in Excel Build your own formulas

Sources: leavecalc.com/fmla-tracker (live pricing) · aisolohr.com/pricing (fetched Jul 19, 2026) · leavemanager.com (no published pricing) · Etsy marketplace (representative price for this template category, not an individually re-verified listing).

2 Who each option fits

Solo HR, up to ~100 employeesWants a transparent price and data that never leaves the browser → LeaveCalc Tracker.
Enterprise HR / compliance teamNeeds a two-way HRIS connection (LeaveCalc has a read-only BambooHR import), dedicated support, or full case management → J.J. Keller Leave Manager or AI SoloHR.
One employee, one-time budgetComfortable maintaining formulas → an Etsy template, or LeaveCalc's own free spreadsheet.
Zero budget, one or two peopleManual Excel works, until a rolling window or a second employee makes the formulas risky.
Try the free FMLA tracker →Free for up to 3 employees · no signup

Data stays in your browser, nothing uploaded to us.

Not legal advice. Competitor pricing and features summarized from each vendor's public pages as of July 19, 2026; vendors change plans without notice, verify current terms directly before buying.

Why the pricing model differs so much

LeaveCalc prices by team size, not by feature: it is a full leave tracker with FMLA among many features.

LeaveCalc prices by team size, not by feature. It is a full leave tracker (PTO, sick leave, holidays, approvals and a team calendar) with FMLA tracking as one feature among many, and every plan includes all of them. AI SoloHR and J.J. Keller price around a broader HR case-management workflow (documents, deadlines, sometimes HRIS integration), which is why their plans cost more and, for Keller, aren't listed at all.

FAQ

Is there a truly free FMLA tracker?

Yes, LeaveCalc's tracker is free forever for up to 3 employees, no card required. AI SoloHR and J.J. Keller Leave Manager both require a paid plan or a sales quote once you're past their trial.

Why don't J.J. Keller or AI SoloHR list exact prices?

J.J. Keller Leave Manager only quotes pricing after a sales call, typical for compliance-platform vendors selling to larger HR teams. AI SoloHR does publish tiers ($79 to $799/mo), but they're priced around a broader HR case-management workflow rather than a flat price by team size.

Does LeaveCalc auto-fill FMLA certification forms (WH-380/381/382)?

Partly. On paid plans the LeaveCalc tracker prints prefilled replicas of WH-380-E, WH-380-F and WH-381 for you to complete and hand over, but it does not generate WH-382. J.J. Keller lists forms and reporting tools as a feature, and AI SoloHR stores uploaded documents in its case record, but neither auto-fills WH-380/381/382 as far as their public pages describe.

I already use an Etsy FMLA spreadsheet, should I switch?

For a single employee, a spreadsheet template is fine. Once you're tracking more than a couple of people, or need alerts before a balance runs low, the static formulas become the risk, that's the gap a live tracker fills.