LeaveCalc / FMLA / Compare alternatives

FMLA Tracker Comparison (2026)Prices confirmed directly from each vendor's own pricing page on July 19, 2026, except the Etsy listing (the marketplace blocks automated price checks) - shown as a typical range for that template category.

What LeaveCalc's tracker, AI SoloHR, J.J. Keller Leave Manager, an Etsy template and a plain Excel sheet each cost, where your data lives, and what they actually automate.

✓ Prices checked Jul 2026 ✓ Official vendor pages

1 Side by side

Feature LeaveCalc Tracker AI SoloHR J.J. Keller Leave Manager Etsy template Manual Excel
Price Free ≤3 employees, then $19 / $69 / $149 per mo $79–$799/mo (4 tiers) Pricing on request ∼$15–25 one-time Free
Where data lives"Vendor cloud" means the tool is a hosted SaaS product - your employee data is stored on that company's servers, not yours. Your browser only — nothing sent to us Vendor cloud (SaaS) Vendor cloud (SaaS) Your device Your device
Rolling 12-mo calc, automatic Yes — recalculates every visit Case workflow, not a balance engine Included (leave-tracking platform) No — static formulas No — you build/maintain it
Rule updates We update the calculator when FMLA rules change Vendor-maintained Vendor-maintained (compliance publisher) No — one-time file No — on you
Gov't formsDOL certification forms WH-380-E, WH-380-F, WH-381 and WH-382. Not yet No autofill — stores uploaded docs Forms & reporting included No No
Multi-user Single HR + shareable team file Multi-user seats Multi-user, HRIS integration Single file Single file
Setup Open the page, add employees — no install SaaS onboarding, 14-day trial Demo + onboarding call Open in Excel Build your own formulas

Sources: leavecalc.com/fmla-tracker (live pricing) · aisolohr.com/pricing (fetched Jul 19, 2026) · leavemanager.com (no published pricing) · Etsy marketplace (representative price for this template category, not an individually re-verified listing).

2 Who each option fits

Solo HR, up to ~100 employeesWants a transparent price and data that never leaves the browser → LeaveCalc Tracker.
Enterprise HR / compliance teamNeeds HRIS integration, dedicated support, or full case management → J.J. Keller Leave Manager or AI SoloHR.
One employee, one-time budgetComfortable maintaining formulas → an Etsy template, or LeaveCalc's own free spreadsheet.
Zero budget, one or two peopleManual Excel works — until a rolling window or a second employee makes the formulas risky.
Try the free FMLA tracker →Free for up to 3 employees · no signup

Data stays in your browser — nothing uploaded to us.

Not legal advice. Competitor pricing and features summarized from each vendor's public pages as of July 19, 2026; vendors change plans without notice — verify current terms directly before buying.

Why the pricing model differs so much

LeaveCalc prices per tier because it does one job — rolling-balance tracking — and nothing else. AI SoloHR and J.J. Keller price around a broader HR case-management workflow (documents, deadlines, sometimes HRIS integration), which is why their plans cost more and, for Keller, aren't listed at all.

FAQ

Is there a truly free FMLA tracker?

Yes — LeaveCalc's tracker is free forever for up to 3 employees, no card required. AI SoloHR and J.J. Keller Leave Manager both require a paid plan or a sales quote once you're past their trial.

Why don't J.J. Keller or AI SoloHR list exact prices?

J.J. Keller Leave Manager only quotes pricing after a sales call, typical for compliance-platform vendors selling to larger HR teams. AI SoloHR does publish tiers ($79–$799/mo), but they're priced around a broader HR case-management workflow, not a single rolling-balance calculator.

Does LeaveCalc auto-fill FMLA certification forms (WH-380/381/382)?

Not yet. LeaveCalc calculates and tracks rolling balances; it doesn't generate or fill DOL certification forms. J.J. Keller lists forms and reporting tools as a feature, and AI SoloHR stores uploaded documents in its case record, but neither auto-fills WH-380/381/382 as far as their public pages describe.

I already use an Etsy FMLA spreadsheet — should I switch?

For a single employee, a spreadsheet template is fine. Once you're tracking more than a couple of people, or need alerts before a balance runs low, the static formulas become the risk — that's the gap a live tracker fills.