Why HR teams use this instead of the spreadsheet
The rolling 12-month window moves every day, so a spreadsheet is stale the morning after you save it.
The rolling 12-month window moves every day, so a spreadsheet is stale the morning after you save it. This tracker recomputes every employee's window live, flags anyone under 2 weeks, and shows the exact dates hours free up, the number one thing Excel trackers can't do.
Would you rather just have a spreadsheet?
Some HR teams don't want another subscription, they want one file they own. We sell exactly that: the same rolling 12-month maths as an Excel workbook, one payment, yours forever.
Being straight about the trade: a file can't recalculate while you sleep, can't warn you when someone drops under two weeks, and won't prefill WH-380/381. That's what the tracker above is for. If you only need the numbers, the spreadsheet is the cheaper, saner choice.
Get the FMLA Rolling Tracker on Etsy, instant download, and buying it also unlocks nothing you need: every calculator on this site stays free either way.
FAQ
Where is the data stored?
In your browser only (localStorage), plus an optional team file you control. Point that file at your OneDrive, Google Drive or Dropbox folder for shared access and cross-device sync through your own cloud, nothing is ever uploaded to our servers. Use Save file any time as a manual snapshot.
What does a paid plan cost?
Pro is $15/month for teams up to 25 employees, Business is $69/month up to 100, and Enterprise is $149/month with no limit. The free plan covers 3 employees forever.
Can I export for an audit?
Yes, Balances CSV gives used/remaining per employee as of today, Print produces a clean report, and the Activity log exports its own CSV of every change made.
Rolling vs calendar year?
Set per employee, both methods are supported, matching whichever your policy declares.
Does this assume a Monday to Friday workweek?
Monday to Friday is only the default. Use the Workdays button above to match shift or weekend schedules (for example Tuesday to Saturday), it applies to every employee's calculation as soon as you change it.
FMLA tracker for small business: FAQ
Do I need software instead of a spreadsheet?
Not always, a single employee is easy to track in Excel. But once you're managing several employees, a spreadsheet's rolling-window formulas break easily and nobody gets alerted before a balance runs low. That's the gap this tracker fills.
How does your pricing compare to other FMLA tracking software?
Most FMLA tracking software vendors only quote enterprise pricing after a sales call. This tracker is transparent about it: $15 a month for teams up to 25 employees, $69 up to 100, $149 unlimited, listed right on the page, no quote request needed.
Does it alert me before certifications or deadlines are missed?
Every employee card flags LOW or EXHAUSTED status automatically as their rolling balance shrinks, so you see who's approaching a deadline before it becomes a problem, not after.
Do I have to recalculate the rolling window myself?
No, every balance recomputes automatically against today's date each time you open the tracker. There's no formula to maintain and no risk of a stale spreadsheet quietly going wrong.
Is the free plan actually usable, or just a trial?
It's a genuinely free tier, not a time-limited trial, support for up to three employees with full rolling-balance tracking, no expiration date. Most FMLA tracking software skips a free plan entirely.
At what point does a business outgrow the spreadsheet?
Usually once there's more than one or two employees on leave at a time, or HR needs alerts and audit-ready exports instead of manually reopening a workbook. That's exactly the point where this tracker takes over.