Leave tracker
Leave tracker for teams anywhere
This leave tracker works wherever your team does: annual leave, sick leave and public holidays for 80 countries in one place, in days or in hours. Add public holidays for your country and region in one click, choose the day your week starts, and let employees ask through a link. It works as a staff leave tracker for a shop with ten people or an employee leave tracker for a team spread across time zones.
Free for up to 3 people, with a 14-day Pro trial. No card. Public holidays and leave minimums for 80 countries built in.
Built for your kind of team
Features
Annual leave, sick leave and holidays in one leave tracker
Whatever your country calls it, these are the six things a leave tracker for a small team has to get right.
Balances in days or hours
Track annual leave, sick leave and any other type in days or in hours, granted yearly or accruing per pay period or per hour worked, with caps and carryover. Pick your country to start from its statutory minimum.
Team calendar with public holidays
Every absence by month or week, filtered by department. Public holidays for 80 countries go in with one click, and your week starts on the day you choose.
Requests by link
Share one link. Employees pick their name, leave type and dates, and see the days or hours before they send. It works from any phone or browser, with no accounts and nothing to install.
A weekly page and a calendar feed
Each Monday, who is out, who is coming back, pending requests and low balances on one page. The calendar feed works with Google Calendar, Outlook and Apple Calendar.
Export for payroll
Download a CSV of leave hours by person and leave type for any pay period. Ready-made files for ADP Workforce Now, Gusto, Paychex Flex, QuickBooks Online Payroll and Paylocity are included too: you download one and upload it to your payroll service. It is not a live connection.
Sick leave and FMLA for US teams
Teams in the US also get sick-leave presets by state and FMLA deadlines, 5 business days for eligibility and 15 calendar days for certification.
Doctor’s notes and documents
Employees attach a sick note or another document to a time off request, from the app or from their own page. For each leave type you choose whether to ask for one: never, optional, or required after a number of working days, and you can hold approval until it is attached. Files are stored encrypted, apart from your other records. Only the employee, the owners and the managers you allow can open them, every view is logged, and they are deleted after the time you choose. A company on the Free plan can keep 50 MB of files, a paid plan 1 GB. How documents are kept private
UK teams
Staff holiday planner for UK teams
If you run a UK team, LeaveCalc works as a staff holiday planner: bank holidays for your part of the UK, the 5.6 weeks statutory minimum as a starting point, and balances in days or hours for part-time and shift staff.
For the numbers behind it, see the UK holiday entitlement calculator, the annual leave entitlement rules for the UK and the UK bank holidays.
Setup
Leave management software that starts with your country
Pick your country and LeaveCalc sets up its public holidays and statutory minimums, so this leave management software is useful the first afternoon instead of after a rollout. Add your people, share the link and approve requests as they arrive.
How it works
Pick your country, add people, share a link
Most teams are done the first afternoon.
Type or import a CSV, then set opening balances in days or hours.
A CSV file is dropped onto the People page. Twelve people appear with their opening balances and a message confirms 12 people imported.
A policy is built by choosing a state, which applies the rule of 1 hour per 30 hours worked. One click adds 11 public holidays to the calendar.
An employee fills in the public request form on a phone and sends it. The request reaches the manager with the hours and balance worked out. The manager approves it and the PTO balance drops from 46.2 to 6.2 hours.
Local rules for your country
Local rules, built in
Pick your country to see the statutory minimums and public holidays LeaveCalc sets up for your team.
80 countries, 39 rule sets, plus state sick-leave rules and FMLA deadlines for US teams.
Rules on file as of September 2026.
Also see
Pricing
Priced by team size, not by feature
Every plan has every feature except SAML single sign-on, which is for Business and Enterprise. You pay only when your team grows.
Free
For teams up to 3 people
$0per month
- Every feature except SAML single sign-on
- Requests, balances and team calendar
- Public holidays for your country
- Payroll CSV export
- US state rules and FMLA deadlines
Pro
For teams of 4 to 25 people
$15per month
14-day free trial
- Everything in Free
- Up to 25 people
- Pay yearly and get 2 months free
- Cancel any time
Business
For teams of 26 to 100 people
$69per month
14-day free trial
- Everything in Free
- Up to 100 people
- SAML single sign-on
- Pay yearly and get 2 months free
- Pay a year by invoice, due in 30 days
- Cancel any time
Enterprise
For teams of more than 100 people
$149per month
30-day money-back guarantee
- Everything in Free
- No limit on people
- SAML single sign-on
- Pay yearly and get 2 months free
- Pay a year by invoice, due in 30 days
- Cancel any time
No card for Free or the trial. Cancel any time. 30-day money-back guarantee on paid plans.
FAQ
Questions, answered plainly
A leave tracker records every kind of time off in one place: annual leave or PTO, sick leave, public holidays and any other type you use, with a balance for each person and a calendar of who is away. LeaveCalc adds the request link, the approval step and a weekly summary on top.
The app works anywhere, in English, today. Public holidays for 80 countries and statutory leave minimums for Canada (federal and provinces), the UK, Ireland, Australia, New Zealand, most of Western Europe, Singapore, Malaysia, Japan, South Korea, India, the Philippines, Hong Kong, the UAE, South Africa, Brazil and Mexico are built in. Anywhere else you can add holidays and set your own policy.
Yes. Balances can be kept in days or in hours, and you can start your week on any day. Part-time and shift staff are easier to handle in hours, since a request shows the hours it will use before it is sent.
Yes. The UK rules start from the statutory minimum of 5.6 weeks, and you can edit them to match your contracts. Bank holidays can be added with one click. See the UK holiday entitlement calculator to check one person's entitlement first.
Yes. Your company's records live on our server in the United States, kept separate from every other company's, and we never sell them or use them for advertising. You can export your data any time. The details are in our privacy policy.
It is free for up to 3 people, with every feature included except SAML single sign-on. Pro is $15 a month for up to 25 people and Business is $69 a month for up to 100 and Enterprise is $149 a month with no seat limit. Every new company gets a 14-day Pro trial with no card, and paid plans have a 30-day money-back guarantee.
Yes. An employee can attach a PDF, JPG, PNG or HEIC file (up to 10 MB each, 5 per request) to a time off request, from the app or from their own page. A person with no email address on file can add one from the request link right after sending the request. For each leave type you choose whether to ask for a document: never, optional, or required after a number of working days. You can also hold approval until one is attached, and an owner can waive that. Files are stored encrypted, apart from your other records. Only the employee, the owners and the managers an owner allows can open them. A manager limited to one department never sees sick leave, FMLA or other protected leave documents, and every view, download and deletion is written to the activity log. Documents are deleted 3 years after the request ended unless you choose 1 year, 7 years or to keep them. A company on the Free plan can keep 50 MB of files and a paid plan 1 GB. LeaveCalc has no virus scanning, so a file is never opened inside the app: it only downloads. Most leave trackers do not have this. Documents and medical notes
Set up your team today.
Free for up to 3 people, no card. Add your team, set your policies, share the link.