Keep the hygiene schedule covered when someone is out.

No. You share one request link. Employees open it on any phone or computer, pick their name, the leave type and the dates, and send. You get the request with the hours and the balance after, and approve or deny it in the app.

US note: FMLA covers private employers with 50 or more employees, and an employee qualifies only if 50 employees work within 75 miles of their worksite. If your practice is smaller, FMLA does not apply. State paid sick leave often still does, and LeaveCalc sets it up for your state.

Yes. Give each person a department. The calendar filters by department and flags days when two people from the same department are out.

US note: in states that set accrual per hour worked, such as California at 1 hour per 30 worked, part-time staff earn sick leave too. LeaveCalc accrues it from each person's usual weekly hours, and you add an adjustment when a week runs long or short.

No. LeaveCalc holds staff records only: names, departments, leave dates and balances, and a staff member’s own sick note if you ask for one. Keep patient details out of request notes and do not attach patient records.

Yes. Your company's records live on our server in the United States, kept separate from every other company's, and we never sell them or use them for advertising. You can export your data any time. The details are in our privacy policy.

Yes. The app works anywhere, in English, today. Public holidays for 80 countries and statutory leave minimums for Canada (federal and provinces), the UK, Ireland, Australia, New Zealand, most of Western Europe, Singapore, Malaysia, Japan, South Korea, India, the Philippines, Hong Kong, the UAE, South Africa, Brazil and Mexico are built in. You can also add public holidays for any other country, track balances in days or hours and start your week on any day, and set your own policies anywhere we don't have a preset yet. US teams get state sick-leave rules and FMLA deadlines built in too.

Yes. An employee can attach a PDF, JPG, PNG or HEIC file (up to 10 MB each, 5 per request) to a time off request, from the app or from their own page. A person with no email address on file can add one from the request link right after sending the request. For each leave type you choose whether to ask for a document: never, optional, or required after a number of working days. You can also hold approval until one is attached, and an owner can waive that. Files are stored encrypted, apart from your other records. Only the employee, the owners and the managers an owner allows can open them. A manager limited to one department never sees sick leave, FMLA or other protected leave documents, and every view, download and deletion is written to the activity log. Documents are deleted 3 years after the request ended unless you choose 1 year, 7 years or to keep them. A company on the Free plan can keep 50 MB of files and a paid plan 1 GB. LeaveCalc has no virus scanning, so a file is never opened inside the app: it only downloads. Documents are for your staff’s own paperwork, such as a sick note. LeaveCalc is not a place for patient information, so do not attach patient records. Documents and medical notes