LeaveCalc for restaurants
Know who is off before you write the schedule.
Track time off and sick leave for front and back of house, take requests from a link staff open on their phone, and keep sick-leave balances in line with the rules where you work.
Free for up to 3 people, with a 14-day Pro trial. No card. Public holidays and leave minimums for 80 countries built in.
Built for restaurants
The leave problems you actually have
01
Call-outs and late-night requests
Requests come by text after close, and nobody knows the balance until payroll.
What LeaveCalc doesOne request link for the whole staff. Each request arrives with the hours and the balance after, including part of a shift.02
Sick staff should stay home
A cook or server who feels unwell is more likely to stay home when they know they have paid hours to use and asking is easy.
What LeaveCalc doesStaff see their balance when they ask, and sick leave accrues on the rules for your state.03
Hours that change every week
Part-time and variable schedules make accrual per hour worked hard to keep straight in a spreadsheet.
What LeaveCalc doesAccrue sick leave per hour worked from each person's usual weekly hours, and adjust the balance when a week runs long or short. US note California sets 1 hour for every 30 worked.
Features
Everything about who is out, in one place
What a small team needs from a leave tracker, and nothing you have to learn twice.
Balances by local rules
Balances in days or hours, accruing per pay period, per hour worked or as a yearly grant, with caps and carryover. US teams get a sick policy that matches their state.
Requests by link
Share one link. Employees pick their name, leave type and dates, and see the hours before they send. No accounts, no app to install.
Team calendar
Every absence by month or week, filtered by department, with a flag when two people from one team are out. Public holidays for your country and region go in with one click, and your week starts on the day you choose.
Monday summary and calendar feed
Each Monday, one page with who is out this week, who is coming back, pending requests and low balances. Add the feed to Google Calendar, Outlook or Apple Calendar.
Payroll export
Pick a pay period and download a CSV of leave hours by person and leave type, ready for your payroll run. Ready-made files for ADP Workforce Now, Gusto, Paychex Flex, QuickBooks Online Payroll and Paylocity are included too: you download one and upload it to your payroll service. It is not a live connection.
FMLA deadlines
For US teams: open a case and LeaveCalc keeps the rolling 12-month balance and the notice deadlines, 5 business days for eligibility, 15 calendar days for certification, with the WH-381 notice prefilled.
Food handler and alcohol service cardsNEW
Food handler certificates, food safety manager, alcohol service and allergen training with expiry dates and reminders, so a lapsed card never surprises a shift. Included in every plan.
How it works
Set up once, then it runs itself
Most teams are done the first afternoon.
Type or import a CSV, then set opening balances.
A CSV file is dropped onto the People page. Twelve people appear with their opening balances and a message confirms 12 people imported.
A policy is built by choosing a state, which applies the rule of 1 hour per 30 hours worked. One click adds 11 public holidays to the calendar.
An employee fills in the public request form on a phone and sends it. The request reaches the manager with the hours and balance worked out. The manager approves it and the PTO balance drops from 46.2 to 6.2 hours.
Local rules for your country
Local rules, built in
Pick your country to see the statutory minimums and public holidays LeaveCalc sets up for your team.
80 countries, 39 rule sets, plus state sick-leave rules and FMLA deadlines for US teams.
Rules on file as of September 2026.
Pricing
Priced by team size, not by feature
Every plan has every feature except SAML single sign-on, which is for Business and Enterprise. You pay only when your team grows.
Free
For teams up to 3 people
$0per month
- Every feature except SAML single sign-on
- Requests, balances and team calendar
- Public holidays for your country
- Payroll CSV export
- US state rules and FMLA deadlines
Pro
For teams of 4 to 25 people
$15per month
14-day free trial
- Everything in Free
- Up to 25 people
- Pay yearly and get 2 months free
- Cancel any time
Business
For teams of 26 to 100 people
$69per month
14-day free trial
- Everything in Free
- Up to 100 people
- SAML single sign-on
- Pay yearly and get 2 months free
- Pay a year by invoice, due in 30 days
- Cancel any time
Enterprise
For teams of more than 100 people
$149per month
30-day money-back guarantee
- Everything in Free
- No limit on people
- SAML single sign-on
- Pay yearly and get 2 months free
- Pay a year by invoice, due in 30 days
- Cancel any time
No card for Free or the trial. Cancel any time. 30-day money-back guarantee on paid plans.
FAQ
Questions, answered plainly
No. They open the request link on their phone, pick their name, the leave type and the dates, and send. No account, nothing to install.
Yes. The request link takes partial-day hours, so a 4-hour absence comes off the balance as 4 hours.
LeaveCalc accrues from each person's usual weekly hours and you add an adjustment when actual hours differ. US note: in states that set accrual per hour worked, such as California at 1 hour per 30 worked, part-time staff earn sick leave too.
Yes. Use FOH and BOH, or your own stations, as departments. The calendar filters by department and flags days when two people from one department are out.
US note: FMLA covers private employers with 50 or more employees, and an employee qualifies only if 50 employees work within 75 miles of their worksite. If you run several locations close together, staff at all of them count toward that 50.
Yes. The app works anywhere, in English, today. Public holidays for 80 countries and statutory leave minimums for Canada (federal and provinces), the UK, Ireland, Australia, New Zealand, most of Western Europe, Singapore, Malaysia, Japan, South Korea, India, the Philippines, Hong Kong, the UAE, South Africa, Brazil and Mexico are built in. You can also add public holidays for any other country, track balances in days or hours and start your week on any day, and set your own policies anywhere we don't have a preset yet. US teams get state sick-leave rules and FMLA deadlines built in too.
LeaveCalc for other teams
Also in LeaveCalc
Safety and people records
Set up your team today.
Free for up to 3 people, no card. Add your team, set your policies, share the link.