Absence management software without the HR suite

Absence management software records who is away and why, keeps a balance for each type of leave and shows managers who is out. An HR suite adds payroll, hiring, performance and more, which most teams under 100 people never use. LeaveCalc covers only the absence part, so there is nothing to configure that you do not need.

Sick leave is its own leave type with its own balance. For an unplanned absence the employee can send the request link the same morning, or you can record the absence yourself and mark it approved straight away. It appears on the team calendar and takes the hours off the balance.

Yes. Every change to a request, a balance or a person is written to an audit log with who made it and when. The log is included when you export your company data, so you can keep it with your own records.

Yes, for US teams. Open a case and LeaveCalc keeps the rolling 12-month balance and the deadlines: 5 business days for the eligibility notice and 15 calendar days for certification, with the WH-381 notice prefilled. FMLA only covers private employers with 50 or more employees, so under that size state sick leave and your own policy are what apply.

Each Monday LeaveCalc prepares one page with who is out this week, who is coming back, pending requests and people with low balances. It is meant to replace the weekly round of asking who is away.

It is free for up to 3 people, with every feature included except SAML single sign-on. Pro is $15 a month for up to 25 people and Business is $69 a month for up to 100 and Enterprise is $149 a month with no seat limit. Every new company gets a 14-day Pro trial with no card, and paid plans have a 30-day money-back guarantee.

Yes. An employee can attach a PDF, JPG, PNG or HEIC file (up to 10 MB each, 5 per request) to a time off request, from the app or from their own page. A person with no email address on file can add one from the request link right after sending the request. For each leave type you choose whether to ask for a document: never, optional, or required after a number of working days. You can also hold approval until one is attached, and an owner can waive that. Files are stored encrypted, apart from your other records. Only the employee, the owners and the managers an owner allows can open them. A manager limited to one department never sees sick leave, FMLA or other protected leave documents, and every view, download and deletion is written to the activity log. Documents are deleted 3 years after the request ended unless you choose 1 year, 7 years or to keep them. A company on the Free plan can keep 50 MB of files and a paid plan 1 GB. LeaveCalc has no virus scanning, so a file is never opened inside the app: it only downloads. Sick leave is the usual case: ask for a note after, say, 3 working days. Documents and medical notes