Last updated: August 7, 2026
Who you're dealing with
LeaveCalc is a one-person software business — a sole proprietorship based in Manitoba, Canada — operating the website at leavecalc.com and the browser tools on it. Throughout this page "we" and "us" mean that business, and "you" means whoever is using the site. Reach us at bogartlg@gmail.com.
Using the site means you accept these terms. They're written to be read, not to be survived.
What LeaveCalc is — and what it isn't
LeaveCalc is a calculator and a record-keeping aid. It does arithmetic on dates and hours you type in, and it stores those records in your browser so you can find them again.
It is not legal advice, and we are not your lawyer, your HR consultant, or your compliance vendor. Nothing on this site creates a professional relationship of any kind.
The Family and Medical Leave Act is United States federal law (29 U.S.C. § 2601 et seq., implemented by 29 CFR Part 825). Our tools model the standard federal rules — the rolling 12-month window, the 12-week entitlement, eligibility thresholds — along with several state paid-leave programmes. Real cases have wrinkles that a calculator cannot see: intermittent leave, military caregiver leave, collective agreements, multi-state employees, employer policies that are more generous than the statute, and state rules that change mid-year.
The employer remains responsible for FMLA compliance. Eligibility determinations, required notices, certification handling, designation letters, recordkeeping obligations and everything else the statute puts on the employer stay with the employer. If a number from this tool is going to affect someone's job or leave entitlement, check it against the Department of Labor, the relevant state agency, or your own counsel before you act on it.
Free tools and paid plans
Every calculator on this site is free and always will be. The team tracker is free for up to three employees, with no time limit and no card required. Beyond three employees it needs a paid plan.
Current plan prices are shown on the upgrade screen inside the tracker and at Stripe checkout before you pay. Prices are in US dollars. Taxes, if any apply to you, are calculated by Stripe at checkout. We can change prices for the future, but never for a period you have already paid for, and existing subscribers get notice by email before a change hits their renewal.
Licence keys
Paying gets you a licence key: a short signed string tied to the email address used at checkout, valid until the expiry date it carries. You paste it into the tracker once and it is verified on your own device — no login, no phone-home. You may use your key on the computers of the business that bought it. Please don't publish, resell or share it outside that business, and please don't try to forge or tamper with keys; both are the only ways to break something that otherwise works entirely for you.
Billing, renewal and cancellation
Paid plans are subscriptions billed through Stripe. They renew automatically — monthly or annually, whichever you chose — until you cancel.
You can cancel at any time, yourself, from the Stripe billing portal linked in the tracker next to your licence details, or by emailing bogartlg@gmail.com. Cancellation stops the next charge; it isn't retroactive on charges already made — for those, see the refund policy, which gives you 30 days on any charge, no questions asked.
What happens to your data when you cancel: nothing at all, because we never held it. Your employees, their leave records and your settings live in your browser and in any files you saved; cancelling doesn't touch them, and neither can we. The licence key already on your device keeps working until its printed expiry date — we don't remotely disable software you've installed. When it does expire, the tracker returns to the free three-employee tier and all of your existing records are still there, still readable, still exportable to CSV.
Your data is yours — including the backups
The tracker keeps your data in your browser's local storage, plus any team file or company file you choose to save. That's the whole point of the product, and it has one consequence you need to accept before you rely on it: you are responsible for your own backups.
Clearing site data, using a private window, resetting the browser, changing computers, certain "cleaner" utilities or a dead laptop will take your records with them. We cannot recover any of it, because we have never had a copy. Use the Save file button, or connect a team file kept in a folder you back up, and do it regularly. See the privacy policy for exactly what is stored where.
Fair use
Use the site for its purpose. Don't attempt to break the licence verification, scrape the site at a volume that degrades it for other people, resell access, or republish the tools as your own product. Ordinary human use — including printing, exporting and sharing results inside your organisation — is entirely fine and needs no permission.
No warranty
The site and the tools are provided "as is" and "as available", without warranties of any kind, express or implied, including any implied warranty of merchantability, fitness for a particular purpose, or non-infringement. We have tested the FMLA arithmetic against the federal rules and we fix errors quickly when they're reported, but we do not warrant that every result is correct for your situation, that the site will be available without interruption, or that it is free of defects.
Limitation of liability
To the fullest extent permitted by law, we are not liable for indirect, incidental, special, consequential or punitive damages, nor for lost profits, lost data, or claims brought against you by employees or regulators, arising out of your use of LeaveCalc. Our total liability for any claim is limited to the amount you actually paid us in the twelve months before the claim — which, for the free tools, is zero.
Some jurisdictions don't allow certain exclusions of warranty or liability, so parts of the two sections above may not apply to you. Nothing here limits liability that cannot lawfully be limited.
Changes to these terms
If we change these terms we update this page and the date at the top. Changes that materially affect paid plans go out by email to subscribers first. Continuing to use the site after a change means you accept the updated terms.
Governing law
These terms are governed by the laws of the Province of Manitoba and the federal laws of Canada that apply there, and the courts of Manitoba have jurisdiction over any dispute. That's simply where the business is; it doesn't change the fact that the FMLA itself is US law, that the tool models US federal and state rules, or that your obligations as a US employer are governed by US law.
Contact
Questions about any of this: bogartlg@gmail.com. A real person reads it, usually within a day.