Dental license
You enter the date
One per dentist. Renewal cycles differ by state and board, so the expiry comes from the license itself.
For dental and medical practices
Dental license tracking that reminds you first
Keep each dentist's, hygienist's and assistant's license, radiography certificate, CPR / BLS card, infection control training, liability insurance and DEA registration in one list with an expiry date. LeaveCalc emails the clinician and the practice manager at 60, 30 and 7 days. It tracks dates and sends reminders, in the same tool as your time off.
Free for up to 3 people, with a 14-day Pro trial. No card. Licenses and certificates are included in every plan.
LeaveCalcTodayCalendarCredentials3RequestsPeople
8dental types in the starter pack, from dental license to DEA registration
60 / 30 / 7default reminder days, editable for each credential type
2people emailed: the clinician and the practice manager
$0for up to 3 people, with every feature included except SAML single sign-on
What a practice tracks
The dates a dental practice keeps in a drawer
One click adds the dental pack. Rename anything, change a renewal period or add your own types. Each record holds a number, the issue and expiry dates, an optional link to the document and notes.
Hygienist license
You enter the date
One per hygienist, tracked the same way, with its own number and expiry.
Radiography certificate
You enter the date
For staff who take x-rays. Add the certificate number and when it lapses.
CPR / BLS
Starts at 24 months
A card most clinical staff carry. The expiry fills from the issue date, and you can change it.
Infection control training
Starts at 12 months
Annual refreshers for the whole team, with a Missing flag for anyone who has no record.
Hepatitis B record
Usually no expiry
Keep a record that it is on file. Mark it as not expiring and it never turns red.
Professional liability insurance
Starts at 12 months
The policy renewal date for each clinician, so a lapse is never a surprise.
DEA registration
Starts at 36 months
Practitioner registration. Match the period to the date on the registration itself.
The renewal periods are common starting points, not regulatory requirements. Licensing rules differ by state and board, so confirm yours and edit the period on the type.
Reminders
Reminded at 60, 30 and 7 days, then on the day
The clinician and the practice manager hear about it in time to book the course, send the renewal or order the card. The days are yours to change for each type.
60 days before
ExpiringFirst email to the clinician and to the practice manager. Time to book the course or start the renewal paperwork.
30 days before
ExpiringSecond reminder. From here it also counts in the Monday summary and in the daily Slack or Teams post.
7 days before
ExpiringLast reminder before the date, to the clinician and the managers.
On the day it expires
ExpiredAn expiry notice goes out. The record turns red and stays at the top of the list until someone renews it.
Default days are 60, 30 and 7. Set up to five reminder days, from 1 to 365, for each type, so a DEA registration can start earlier than a CPR card. If a reminder day was missed, the nearest one is sent once, never several.
To the clinician30 days before
Your Radiography certificate expires on Oct 31, 2026
Hi Priya, your Radiography certificate expires in 30 days, on Oct 31, 2026. Please arrange the renewal and let the practice manager know once it is done.
View my licensesTo the practice managerOne email a day
3 credentials need attention
- Ben ColeDental licenseExpired
- Priya ShahRadiographyIn 18 days
- Ana RuizCPR / BLSIn 31 days
Required by department
See who has no record at all
Mark infection control training or CPR / BLS as required for the Clinical department and every active clinician who has no current record shows as Missing. Front desk can have its own set.
- A new hygienist appears as Missing for each required type until you add the record
- Required for nobody, everyone or chosen departments, set on each type
- People who have left are left out of the counts and the reminders, and their records stay on file
Infection control trainingTraining, default validity 12 months
RequiredRequired for ClinicalReminders 60, 30, 7
Ana RuizClinical
Expires in 9 monthsPriya ShahClinical
Expires in 31 daysMarco DiazClinical, started Sep 28
Missing AddExpires in 12 monthsHonest limits
Dates and reminders, not CE hours or advice
LeaveCalc is a date keeper. It does not count CE credit hours in detail, store documents or tell you what your board requires.
CE hours: LeaveCalc does not track continuing education credit hours in detail. It tracks when a license or certificate expires. Keep your CE log where your board or course provider expects it.
What LeaveCalc does not do
No CE credit hours, no file storage, no regulatory advice.
LeaveCalc does not count continuing education credit hours, compare them with a board's requirement or submit anything to a board. You can note the hours on a record or link the certificate, but the tracking of hours stays with your CE provider or board.
It does not store the documents. There are no license scans and no certificate PDFs, only an optional link to where the file lives. There is no e-signature, and it does not check a license against a register.
It gives no regulatory or legal advice. It cannot tell you which credentials your state, board or insurer requires or how often they renew. The renewal periods in the dental pack are common starting points that you can edit.
How status is decided
Expired, expiring, valid, no expiry and missing, worked out every day.
Status is calculated each day in your company time zone. A record is Expired when its expiry date is before today, and Expiring from the reminder window until the date. The window is the largest reminder day of the type, at least 30 and 60 by default. Everything later is Valid, and a record marked Does not expire, such as a Hepatitis B record, shows No expiry.
Missing means an active person in the type's required scope has no current record. Only the current record of each type counts, so a renewed license never shows its old date.
Not legal or compliance advice
LeaveCalc keeps dates and sends reminders. It does not tell you which licenses or certificates your practice needs, whether one is valid, or what your state board or insurer requires. Confirm your obligations with the issuing body or an adviser.
One tool
Time off and licenses for the same team
The people you track licenses for are the people you schedule around. LeaveCalc keeps their time off, sick balances and credentials in one place, so the Monday summary shows who is out this week and what is about to lapse.
- Office managers see only their own department's time off and credentials
- Hygienists and assistants see their own licenses in the employee portal
- One import: add people once and use them for both
Monday summaryHarbor Dental, week of Oct 5
Out this week
Maya Torres, Mon Oct 5 to Wed Oct 7, PTO
Cara Dunn, Thu Oct 8, Sick
Licenses and certificates
1 expiredExpired
2 expiring in 30 daysExpiring
Ben Cole, Priya Shah, Ana Ruiz
Medical practices
The same tool for medical and care teams
Medical and care pack
Six types for clinics and care providers, ready to add. See all industry packs.
- Professional registration 12 mo
- BLS / CPR 24 mo
- Manual handling 12 mo
- Safeguarding 36 mo
- Background check 36 mo
- Immunisation record
Pricing
Flat price by team size, dental licenses included
Every plan has every feature except SAML single sign-on, which is for Business and Enterprise. You pay only when your team grows.
Free
$0per month
For teams up to 3 people
Pro
$15per month
For teams of 4 to 25 people, 14-day free trial
Business
$69per month
For teams of 26 to 100 people, 14-day free trial
Enterprise
$149per month
For teams of more than 100 people, no seat limit
No card for Free or the 14-day trial. Cancel any time, with a 30-day money-back guarantee on paid plans. Paying yearly costs ten months for twelve, and Business and Enterprise can pay a year by invoice. Licenses and certificates are not an add-on and not priced per item.
Start freeFAQ
Dental license tracking, answered plainly
Add each person, then add their license with its number and expiry date. For types with a renewal period, enter the issue date and the expiry fills in. LeaveCalc shows what is expired, what expires soon and what is missing, and emails the clinician and the practice manager at 60, 30 and 7 days. The dental pack adds the usual types in one click.
Not in detail. LeaveCalc tracks the date a license or certificate expires. It does not count continuing education credit hours or check them against what a board requires. Keep your CE log in the tool your board, association or course provider gives you, and note the hours or link the certificate on the record if that helps.
The dental pack has eight types: Dental license, Hygienist license, Radiography certificate, CPR / BLS, Infection control training, Hepatitis B record, Professional liability insurance and DEA registration. Renewal periods are common starting points that you can edit, and you can add any other type your practice tracks.
The clinician, if they have an email on file, and the owner and managers who look after them. Managers get one grouped email a day listing everything that reached a reminder day. A manager who is limited to one department only sees and hears about that department.
No. LeaveCalc keeps dates and reminders only. Each record has an optional link to where the document lives, such as a secure folder you already use, so scans of licenses and patient-adjacent paperwork stay where you control access. There is no file upload and no e-signature.
The free certification tracker Excel template works for a practice: list your credential types, log each license with its dates, and a matrix shows who holds what. A spreadsheet cannot send reminders, so you have to open it to see what is due. LeaveCalc is free for up to 3 people if you want the emails.
Yes. The Medical and care pack covers Professional registration, BLS / CPR, Manual handling, Safeguarding, Background check and Immunisation record, and any team can add its own types. See employee license tracking for the general version.
No. LeaveCalc records the dates you enter and reminds people. It does not know your state board's rules, check a license against a register or give regulatory advice. Confirm what applies to your practice with your board or an adviser.
Also see
Stop tracking licenses in a drawer.
Free for up to 3 people, no card. Add the dental pack, add your team and let the reminders do the chasing.