Leave management software pricing
Leave tracker pricing compared: what 10, 25 and 50 people cost
Nine leave trackers, priced from each vendor's own page on 1 October 2026. Monthly billing, US dollars, minimums applied. At 25 people the entry plans run from $10 to $62.50 a month. Per-user prices look small until a minimum, a plan limit or a missing feature changes the total.
LeaveCalc is one row of nine. It is free for 1 to 3 people, the second lowest at 25 people and the highest at 26. From 4 people several tools cost less than our flat $15, so compare closely if your team sits just above a tier. Competitor prices checked 1 October 2026. LeaveCalc prices updated 20 October 2026. Methods and sources are below.
Entry plans, monthly billing, list prices. See the arithmetic
Cost calculator
Compare any of them at your team size
Pick the tools, then move the slider. Sorted by price. Monthly list prices in US dollars with minimums applied, checked 1 October 2026.
Where they are cheaper. LeaveCalc is free for 1 to 3 people, so only other free plans match it there. From 4 people it is $15 flat, and these tools cost less (free plans counted as $0): Leave Balance for 4 to 100 people; LeaveBoard for 4 to 11 people and 26 to 51 people; Day Off for 4 to 10 people and 26 to 34 people; Timetastic Business for 4 to 9 people and 26 to 45 people; PTO Genius for 26 to 55 people; Vacation Tracker Core for 26 to 34 people; WhosOff for 26 to 30 people; Calamari for 26 and 27 people. At 12 to 25 people and 56 to 100 people, only Leave Balance costs less than LeaveCalc.
Entry plans only, with free plans counted as $0 where they cover your team size. See the table below and the sources in the fold for each vendor. WhosOff is read from its own calculator.
Price table
What 10, 25 and 50 people cost
Entry plans at list monthly billing. LeaveCalc is one row, listed with the others.
| Tracker | Pricing model and plan used | 10 people | 25 people | 50 people | Free plan | Trial |
|---|---|---|---|---|---|---|
| Calamaricalamari.io/pricing | Per employee, by moduleTime Off module, $2.50 per employee, $25 minimum | $25 | $62.50 | $125 | None | 14 days, no card |
| Day Offday-off.app/pricing | Per seatPro, $2 per seat, $20 minimum | $20or $0 on the Free plan | $50 | $100 | Yes, up to 10 people | Free trial, length not stated, no card |
| Leave Balanceleavebalance.com/subscriptions | Flat, unlimited employeesLeave plan, $10 a month flat | $10 | $10 | $10 | None | 14 days |
| LeaveBoardleaveboard.com/pricing | Per employeePro, $1.35 per employee | $13.50 | $33.75 | $67.50 | Yes, up to 9 people | 14 days |
| LeaveCalc This siteour pricing | Flat by team sizeFree to 3, Pro $15 for 4 to 25, Business $69 for 26 to 100 | $15 | $15 | $69 | Yes, up to 3 people | 14-day Pro trial, no card |
| PTO Geniusptogenius.com/pricing | Per employeeBasic, $1.25 per employee, $25 minimum | $25 | $31.25 | $62.50 | Yes, limited: PTO conversion and vacation planning | Not stated |
| Timetastictimetastic.co.uk/pricing | Per user, two leave plansBusiness, $1.50 per user | $15Pro: $25 | $37.50Pro: $62.50 | $75Pro: $125 | None | 30 days, no card |
| Vacation Trackervacationtracker.io/pricing | Per user with a monthly minimumCore, $2 per user, $50 minimum | $50Complete: $100 | $50Complete: $100 | $100Complete: $200 | None | 14 days, no card |
| WhosOffwhosoff.com/pricing | Tiered per userStandard service, priced by its own calculator | $24.40 | $58.25 | $107.90 | None | At least one month, no card |
Swipe the table sideways to see every column.
Alphabetical to start. Click a column heading to sort. Prices are monthly list prices in US dollars, before tax, for the entry plan that includes real leave tracking, with minimums applied. A small second line shows a higher plan or a free plan where one exists. Trial and free-plan terms are as each vendor states them on its pricing page.
Reading the numbers
How to read per-user pricing
Three things change the real cost more than the headline rate.
Minimums
A minimum is a floor under the bill. Vacation Tracker Core charges $2 per user with a $50 minimum, so 10 people pay as much as 25. Calamari, PTO Genius and Day Off have minimums too.
Plan gates
The headline price is often the plan without the feature you need. Vacation Tracker has accruals and hourly leave in its $4 plan, Timetastic has accruals in its $2.50 plan, and PTO Genius has hourly leave in Premium.
Annual billing
Yearly prices are lower, from about 10% to 20%, but they commit you for twelve months and can use different tiers. This page uses monthly prices so you can compare like with like.
Questions to ask any vendor before you pay
Minimum seats, which plan has your features, annual terms and tax.
- What is the monthly minimum, and how many seats does it equal?
- Which plan includes accruals, hourly leave, approvals and the integrations you use?
- Is the price per user per month, and is anyone who has an account counted, or only active staff?
- Is the price shown for monthly or yearly billing, and are yearly prices in tiers?
- Is tax or VAT added, and in which currency are you charged?
- What happens when the trial ends, and can you cancel without notice or fees?
- Where does the plan limit stop: users, locations, departments or leave types?
Arithmetic, sources and notes for each vendor
One line per tracker: formula, results at 10, 25 and 50 people, and where we read it.
- Calamari: Time Off module, larger of 2.50 times employees and 25. 10 people: $25; 25 people: $62.50; 50 people: $125. Monthly billing selected. Yearly billing shows $2 per employee billed yearly. Other modules are priced separately. Source, read 1 October 2026: https://www.calamari.io/pricing
- Day Off: Pro, larger of 2 times seats and 20. 10 people: $20; 25 people: $50; 50 people: $100. Free plan: up to 10 employees. Yearly billing saves 17%. Pro plus Time Tracker is $3 per seat with a $30 minimum. Source, read 1 October 2026: https://day-off.app/pricing
- Leave Balance: $10 flat for any number of employees. 10 people: $10; 25 people: $10; 50 people: $10. One flat price for any team size. Native Slack integration; Microsoft Teams is in early access. Annual billing is $100 a year. Source, read 1 October 2026: https://www.leavebalance.com/subscriptions/
- LeaveBoard: Pro, 1.35 times employees (Free plan up to 9). 10 people: $13.50; 25 people: $33.75; 50 people: $67.50. Monthly toggle selected. Yearly saves 17%. Larger companies, above 81 people, are quoted on an Enterprise plan. Prices exclude EU VAT for European businesses. Source, read 1 October 2026: https://leaveboard.com/pricing/
- LeaveCalc: $0 up to 3 people, $15 for 4 to 25, $69 for 26 to 100 (Enterprise is $149 above 100). 10 people: $15; 25 people: $15; 50 people: $69. Every feature is in every plan except SAML single sign-on (Business and Enterprise). Above 100 people, Enterprise is $149 a month with no seat limit. Yearly billing is ten months for twelve. Prices updated 20 October 2026. Source, read 1 October 2026: leavecalc.com/for-employers/
- PTO Genius: Basic, larger of 1.25 times employees and 25. 10 people: $25; 25 people: $31.25; 50 people: $62.50. Monthly toggle selected. Annual saves 20%. Premium is $2.00 per employee and adds hourly leave, policy audit, calendar syncing and payroll integration; it is not modelled. Source, read 1 October 2026: https://www.ptogenius.com/pricing
- Timetastic: Business, 1.50 times users; no minimum stated. 10 people: $15; 25 people: $37.50; 50 people: $75. Prices in US dollars. Pro is $2.50 per user. No minimum is stated. Source, read 1 October 2026: https://timetastic.co.uk/pricing/
- Vacation Tracker: Core, larger of 2 times users and 50. 10 people: $50; 25 people: $50; 50 people: $100. Monthly billing. Complete is $4 per user with a $100 minimum. Yearly saves about 10%, in user tiers. Source, read 1 October 2026: https://vacationtracker.io/pricing/
- WhosOff: read from its calculator in US dollars; 10 people $24.40, 25 people $58.25, 50 people $107.90. 10 people: $24.40; 25 people: $58.25; 50 people: $107.90. USD selected in its calculator, no document storage add-on. Pay in arrears after the trial. Source, read 1 October 2026: https://www.whosoff.com/pricing/
Methodology and what we left out
How we chose, what we counted, and the date.
Date of check: 1 October 2026. For each tracker we read the vendor's own public pricing page, and where a page used a calculator (Calamari, WhosOff) we entered the team size and read the result. We took the entry paid plan that includes real leave tracking, at list monthly billing in US dollars, before tax, and applied each vendor's stated minimum. Where a free plan covers the team size we show it as a second line, not as the main number. LeaveCalc's own prices were updated on 20 October 2026; the competitor prices were not re-read.
We left out any vendor whose price we could not read on its own page that day. We did not use review sites or third-party price lists. Higher plans are only shown where they come with the entry plan on the same page (Timetastic Pro, Vacation Tracker Complete). Discounts for charities and non-profit organizations, taxes and add-ons are not included.
Prices change. Check the vendor's page before you decide, and tell us if something here is out of date.
FAQ
Questions, answered plainly
For the nine tools in our table, entry plans cost between $10 and $62.50 a month for 25 people on monthly billing, with minimums applied. Prices are per user at most vendors and flat at two (Leave Balance at $10 and LeaveCalc by team size), and some have free plans for the smallest teams.
At 10 people the entry plans on our table cost, lowest first: Leave Balance $10, LeaveBoard $13.50, LeaveCalc $15, Timetastic Business $15, Day Off Pro $20, WhosOff $24.40, Calamari $25, PTO Genius Basic $25, Vacation Tracker Core $50 a month. Day Off and LeaveBoard also have free plans for small teams, and minimums mean some tools charge for more seats than you have.
A minimum sets a floor under the bill however few people you have. Vacation Tracker Core has a $50 monthly minimum at $2 per user, so 10 people pay as much as 25. Calamari, PTO Genius and Day Off also have minimums. Check the minimum before you compare per-user prices.
Yes, for small teams. Day Off is free for up to 10 people, LeaveBoard for up to 9, and LeaveCalc for up to 3 with every feature except SAML single sign-on. PTO Genius has a limited free plan. So for 4 to 9 people Day Off and LeaveBoard are free where LeaveCalc is $15 a month, and at 10 people Day Off is still free. Free plans differ in what they include, so check the plan features as well as the headcount.
Usually, by 10% to 20%. Vacation Tracker says about 10%, Day Off and LeaveBoard 17%, and PTO Genius and Calamari 20%. LeaveCalc charges ten months for twelve, which is 17% less. Our table uses monthly list prices so you can leave at any time. Annual prices may use different tiers, so compare them separately.
LeaveCalc charges by team size, not by person: free for up to 3 people, $15 a month for 4 to 25, $69 a month for 26 to 100, with every feature in every plan except SAML single sign-on, which is for Business and Enterprise. A tier price is lowest at the top of a tier and highest just above it. At 4 and 5 people several tools cost less than our $15: Day Off and LeaveBoard are free, Leave Balance is $10, and Timetastic Business is $6 and $7.50. At 25 people it is the second lowest of nine in this table (only the flat $10 of Leave Balance is lower), at 26 people the $69 Business plan is the highest, at 50 people it is the fourth lowest, and at 100 people it is the second lowest. If your team sits just above 3 or just above 25, compare the per-user tools closely. Above 100 people, LeaveCalc Enterprise is $149 a month with no seat limit.
Also see
Try it with your own team.
Free for up to 3 people, no card. A 14-day Pro trial for bigger teams, with no contract.
See what is included in every plan on LeaveCalc for Employers.
Product names on this page are trademarks of their owners. LeaveCalc is not affiliated with any product it compares, and names are used only to say which product is meant. Competitor prices and features were checked on 1 October 2026 and may change. LeaveCalc prices updated 20 October 2026 and LeaveCalc features checked 8 October 2026. Pricing pages: calamari.io/pricing, day-off.app/pricing, leavebalance.com/subscriptions, leaveboard.com/pricing, ptogenius.com/pricing, timetastic.co.uk/pricing, vacationtracker.io/pricing, whosoff.com/pricing. Our prices are set in US dollars; Stripe checkout can show and charge them in your local currency.